Team Coordinator

To be responsible for the efficient day to day management of the Estates Team, you must be reliable, flexible, and organised with the ability to multi-task. The suitable candidate will have a high level of interaction with all functions of the business, therefore, to be considered you will need to be a natural people person and strong communicator.

• Act as a positive role model, providing leadership, coaching and direction to the Property Administration team, to achieve individual, team and departmental objectives.


• Provide motivation, encouragement, and regular feedback to the team.


• Create an environment that fosters trust, open communication, creative thinking, and cohesive team working.


• Develop the team to reach their full potential by identifying training and development needs, through regular operational assessment, one-to-one feedback meetings, linked to the annual review process for the admin estates team..


• Manage daily internal operations and ensure that all processes are running smoothly.


• Manage and lead the Property Administration team to ensure that an exceptional customer service is provided by prioritising tasks, delegating duties, and deploying staff effectively, based on available resources.


• Ensure operational staffing levels across the Property Administrators are always achieved through effective planning and monitoring, including liaison with other team managers.


• Manage annual leave for the Property Administrators, ensuring sufficient staffing levels are achieved and that there is a fair and consistent approach to allocating time off.


• Communicate effectively with other departments to ensure positive alignment between workloads.


• Assist in HR functions, including but not limited to, staff meetings / appraisals, new starter inductions, recruitment of new staff, and independently managing any matters that may arise.


• Assist with compliance to ensure that all policies, procedures & standards are up to date, adhered and complied with


• Ensure set reports are submitted by the Property Administrators e.g., outstanding PO reports, weekly 24-hour assist update report and/ or weekly call-log reports.


• Ensure all outstanding work is completed


• Monitor the timely completion of relevant statutory training of the team to ensure compliance.


• Be able to assist the Property Management team in the day-to-day management of their portfolios with the ability to escalate and chase when needed.


• Ensure all client reports are completed and sent out on time.


• Ensure 'Contract docs' are managed and maintained on a daily basis and in line with the contract database.


• With the assistance of the compliance team, carry out annual audits of contract docs in line with the contract database.
  
  Experience of managing staff


• Excellent communication skills


• Excellent knowledge of Word, Excel and Outlook


• A positive and proactive attitude


• Strong customer services experience


• Organised with effective time management skills to ensure deadlines are met.


• Experience in understanding, interpreting, and preparing reports and plans (works scheduling, workload allocation, performance planning)., A-Level or equivalent (preferred)


Experience:

• Customer service: 1 year (preferred)


• Administrative experience: 1 year (preferred)


Language:

• English (preferred)


Licence/Certification:

• Driving Licence (preferred)
  
  Livingcity Group is a well-known and highly regarded name within the property asset management field. Established in 2000, the company has its Head Office in Manchester but manages properties across the country. Open relationships and communication are key to the success of our partnerships, and we strive to never take a 'one size fits all' approach. Upon joining Livingcity Group, you will be surrounded by our friendly and diverse team who work diligently to provide the best service possible for our clients. Here we care about our employees and endeavour to make the best working conditions possible; We are proud to be a Mindful Employer and continue to find ways to support and care for our staff.
  
  Job Types: Full-time, Permanent


Pay: £32,500.00-£35,000.00 per year

Benefits:

• Health & wellbeing programme


• Work from home


Schedule:

• Monday to Friday