Roster and Administration Officer

Electronic rostering To assist in the implementation and be responsible for the ongoing administration and maintenance of an electronic rostering system. This will involve: Ensuring timely and accurate uploading of the nursing rota onto an electronic rostering system. Frequent liaison with ITU nursing staff in respect of amendments/requests etc, seeking guidance and direction where appropriate from the Ward Sister/Charge Nurse or a Nurse in charge of the ward area. Designing and regularly producing reports against KPIs from the electronic rostering system. Periodical auditing of information within the nursing rota. General system administration Patient information and flow: To support the Band 7 nurse in the following. Developing and maintaining robust working relationships with clinical and managerial staff across the site and wider Health Board in order to act as a co-ordination point for admissions and discharges. Maintain close communication with the Nurse in Charge over bed capacity
issues in order to inform decision-making and convey information to other directorates within the Health Board. Communications can often be complex and sensitive and the post holder will be required to respond appropriately. To gather information and produce an accurate position statement on ITU capacity to inform the hospital management team. To be responsible for monitoring and reporting of delayed transfers of care. Supporting Education, Outreach & H@N and Matron teams To assist with administrative support in respect of: Recruitment / Employment documentation. To maintain a database of staff statutory/mandatory training alongside other staff training databases. To assist with the inputting of data for the Outreach & H@N teams, collating information for reporting. To assist the PDN in organising multi-disciplinary meetings/training sessions. To demonstrate the electronic systems to new starters. To take the lead on completing starter/leaver and staff changes forms To type letters
related to staff absence or workforce issues as requested by the Ward Sister/Charge Nurse/Matrons Other administrative duties To follow ward operating procedures and comment and implement changes for administrative procedures. To prepare packs for new starters. To assist in the patient/carer experience agenda To maintain staff and patient information boards To liaise with Estates in reporting faults and chasing up outstanding jobs To answer the telephone and direct calls To keep an up to date and accurate record of service contracts for equipment. Physical Effort Frequent use of the PC. Sitting for long periods of time inputting data. Attendance at meetings within the Hospital site and occasionally on other sites where required. Mental Effort Frequently receiving information and requests from a number of sources and translating into a concise format. Frequent interruptions. Concentration for data entry. Answering telephone queries. Dealing with patients and visitors

queries. Emotional Effort Daily exposure to conflicting operational demand for ITU beds. Occasional exposure to distressing situations relating to patients and relatives on the ward. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.