Promoter Assistant

We promote over 700 live shows a year nationally from small venues to stadiums and outdoor events. We are the proud winner of the 2023 Music Week Award for Live Promoter of the year. We think this is because our promoters take pride in spotting new talent and working closely with agents, managers and record labels to nurture artists' careers.

Ed Sheeran, Cat Burns, Jacob Banks, Frank Carter, Birdy, Don Broco, Stromae, Marina, Kae Tempest, Phoebe Bridgers and Sam Fender are among the scores of artists who the company has promoted concerts by in recent years.

We're inclusive!

Be yourself. That's who we're hiring. Our culture celebrates and supports the difference that makes each of us unique.

More about the role.

You will be part of the Promoting Team and provide a high level of support to the Head of Promoter Operations, CEO and Promoters in delivering tours and events. You'll be working with new and established artists across a variety of venues across the UK. Booking music and theatre artists for indoor and outdoor shows and festivals for a busy and exciting national concert promoter and event production company.

Like all roles at Kilimanjaro, you can expect your time at work to be fun, varied and challenging. We don't like to stick to a firm job description as we know from experience that things change throughout the lifetime of a role, and it gives our people the chance to play to their strengths.

How you will make an impact.

• By directly assisting the promoters with all tasks related to the promotion of shows, tours, and events. Including general administration, managing inboxes and calendars, researching venues, and collecting avails, routing tours and pencilling / holding dates, drafting show budgets, offers, projections and settlements, coordinating artwork, advertising materials and ad campaigns, confirming shows with venues and internal teams.


• Client liaison, including coordinating guest lists, disseminating information on ticket collection and answering queries, hosting guests at shows where necessary and facilitating requests from agents, managers, suppliers and others we work with in a timely and friendly manner.


• Sourcing immigration information and making applications on Kilimanjaro Live's behalf as sponsor for international artists touring the UK by issuing work permits to fall in line with UKBA regulations.


• Working with the Kilimanjaro financial department to ensure precise reporting of all monies regarding shows/projects. This includes producing projections, reports and overseeing payments as required.


• Working with the Kilimanjaro production department to ensure that production and logistic information is passed efficiently, and the delivery of shows is managed effectively.


• Work closely with the marketing team during a tour campaign to deliver effective marketing (posters, flyers, print, online, radio and TV ads, social media posts, etc.) to drive ticket sales.


• Representing and being a brand ambassador at shows and events.


• Assist other members of Kilimanjaro Live as and when requested.


But, more than anything, we're looking for a team player who puts their heart in to their work. Who can help maintain the ethos of Kilimanjaro Live by driving our culture forward across our services and become part of something bigger!


• Have experience and understanding of putting on live music and events.


• Top class oral and written communication skills with great attention to detail.


• Solid experience of MS Office with good knowledge of Outlook and working in Excel and with spreadsheets, especially in terms of finance and budgeting.


• Ability and adaptability in prioritising and managing workload, with consideration to deadlines within a fast-paced environment and as part of a team.


• Forming and maintaining good relationships with external contacts in the wider music industry as well as within the company and a good understanding of how different parts of the industry work together.


The job is a full-time job based in London with hybrid working.


• 28 days holiday per year with 3 to be retained for the Christmas closure.


• Private health insurance.


• Life Insurance


• An employee and employer matched pension scheme totaling 10%.


• Cycle to work scheme.


• Season ticket loan.