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Project Coordinator

Amplity Health

Project Coordinator

Salary Not Specified

Amplity Health, City of Westminster

  • Full time
  • Permanent
  • Remote working

Posted 1 week ago, 24 Apr | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: f7d1095409b642f1a5ab790b48e74267

Full Job Description

  • Commercialization - Amplity Health has the expertise , people, and infrastructure to meet a wide range of commercialization challenges

  • Clinical & Medical Outsourced Solutions - Building end to end external engagement solutions and capabilities across clinical and medical affairs globally

  • Consulting - Building end to end external engagement solutions and capabilities across clinical and medical affairs globally

  • Remote Engagement - Alternative channels across the medical and commercial continuum to engage with HCPs and patients

  • Field Outsourced Solutions - Tailored field team programs to meet a wide range of objectives and client needs


    • Purpose of Role

    As Project Coordinator, International Medical Solutions, you will develop and enhance the collaboration and communication between all internal functions (e.g., Business Development and Contracting & Pricing , Field Management, HR, Finance and Compliance) to support Field Managers in delivering Client program objectives .

    You will be responsible for supporting all coordination efforts in relation to Amplity client funded medical solutions teams and ensuring project delivery as outlined in respective client SOWs. This includes but is not limited to taking the lead on ensuring all necessary actions, milestones and dependencies are fulfilled in relation to Contract ing and Talent Acquisition delivery , y ou will project manag e the implementation of new and existing outsourced Client teams through all stages of the p roject, while remaining aligned with the strategy, commitments, and goals of the organization.

    You will enjoy working within a challenging, fast-paced environment and will adapt your skills at any given moment to ensure excellent and smooth delivery of tasks assigned. You will enjoy producing highly accurate and will be transparent and clear in all your interactions with both internal and external stakeholders .

    Main Responsibilities:

  • Monitoring and responding to emails across multiple geographies and time zones

  • Support Implementation and delivery of overall Client strategy working closely with Field Manage ment

  • Support management of progra m activities

  • Support Field Manager on the execution of key strategic plans in the field

  • Creation of internal and external reports

  • Attend and contribute to internal meetings

  • Insight gathering to demonstrate effectiveness, develop future strategy and create better solutions

  • Support the p astoral care of the field team through adminis t ration of internal systems e.g. HR and expenses platforms, and time tracking approvals)

  • Proactively seeking opportunities to streamline processes, improve efficiency, and enhance the overall support to FM , adapting to evolving needs and preferences


    • Key accountabilities:

    People

  • Build rapport and liaise closely with Clients and internal tea m to ensure project requirements are captured appropriately, are clear and achievable from the outset

  • Maintain frequent and appropriate levels of communication with Field Management throughout the project lifecycle to ensure the project is meeting its deliverables and milestones

  • Support Field Management in o nboarding new employees as needed


    • Processes

  • Support F ie ld Management to l iaise with People Team to raise employment contracts and necessary onboarding documentation

  • Approve absence requests in accordance with company guidelines

  • Share relevant Amplity Health and Client procedures and processes to ensure team operate within a compliant framework and in accordance with legal requirements

  • Support F ie ld Management to c reate and produce timely reports as required Identify opportunities to reduce manual input and create capacity in existing roles to support efficiency and scale

  • Maintain internal systems for effective reporting to Amplity Leadership

  • Support the administration of team CRM system


    • Financials

  • Ensure self and team operate within any financial budgets allocated

  • Approve all travel and expenses incurred by team in accordance with company policies and within agreed timelines

  • Ensure team has access to and understand how to use financial systems

  • Always operate in a cost-efficient manner

  • Workday expert in all matters relating to Field Operations projects liaising with Technology, Product Owners and Business Process Optimization experts where necessary

  • Work with Technology on necessary internal business intelligence tool developments and reporting requirements


    • Clients - External/Internal

  • Collaborate with Field Manage ment to ensure Amplity Health is seen as a true partner for Client and can effectively offer solutions to meet Clients strategic goals

  • Ensure that any leads generated by the Talent Acquisition team are immediately passed to the appropriate Account Director and all relevant Client contacts and lead information is shared

  • Ensure colleagues are equipped with appropriate IT software/hardware, understand how to use it and have access to support services e.g. helpdesk


  • Share best practice, lessons learned and feedback to drive improved business performance internally

  • Assist as needed with wider team on ad-hoc duties as required and as appropriate to the role

  • Collaborate and meet regularly with colleagues and Client as appropriate

  • Role model Amplity Health values and represent our brand, demonstrating sound judgment and integrity in all aspects of the role

  • Facilitate induction, onboarding and compliance training for new starters in collaboration with relevant departments, working closely with FM

  • Support FM in extending offers to successful candidates as needed

  • Support FM to coordinate Clients 'Meet and Greet' calls or meetings as needed

  • Identify training needs and facilitate interventions utilising Amplity Health's LMS to meet these needs

  • Conducting introductory calls with candidate's when required

    Client facing and cross-functional experience

  • Demonstrable Project Management experience and/or qualifications

  • Experience of successfully delivering projects on time within scope and on budget

  • Demonstrated technical aptitude and working proficiency in Microsoft Word, Project Management software, Excel, PowerPoint, and Outlook

  • Ability to prioritize and handle multiple tasks and projects simultaneously with strict deadlines

  • Excellent verbal, written and interpersonal communication skills

  • Demonstrable ability to display high levels of initiative, proactivity and commitment to successfully complete projects and assignments

  • Strong rapport building and active listening skills


  • Strong focus on providing internal and external customers with superior support and service

  • Outstanding organizational and planning skills, strong attention to detail and accuracy

  • Attention to detail

  • Ability to manage complex projects and multiple stakeholders

  • Critical thinker and problem-solving skills

  • Autonomous work attitude with self-motivated personality

  • Willingness and ability to travel globally as and when required

    Come join the true partner of global healthcare companies, Amplity Health. We continually challenge the boundaries of medical and commercial strategies to accelerate the approval and launch of new drugs to improve the lives of patients., We have a 40-year track record of delivering solutions for Pharma and Biotech companies large and small.


    • Our wide-ranging capabilities include clinical and medical outsourced teams; clinical and medical capability development; companion diagnostic and precision medicine solutions; medical communications; expert engagement; remote and field solutions for patients, payers, and physicians; and strategic and access consulting. Therapeutically, we cross many areas but have been a leader in oncology and rare diseases.

    Our one-of-a-kind Insights database offers clients a detailed view into patient-provider interactions and provider treatment rationale not found through any other provider.

    Every offering, every touchpoint, every solution is designed to ensure our pharmaceutical client's patients gain access to and benefit from the best medicines for the right reasons., Our company values align to our partnership vision and define our culture. These EPIIC values are reinforced in our people, our processes, and the solutions we provide for our clients: Excellence, Passion, Innovation, Integrity, and Collaboration.

    We believe that delivering on true partnership for our clients begins and ends with our own team, which is why we relentlessly recruit and maintain teams devoted to living our EPIIC values. The result? An inclusive, collaborative, and respectful culture we are proud of. We hold one another accountable to maintaining a safe workspace where we challenge one another to bring our best selves to work each day.

    You will never feel unsure about how our EPIIC values look when lived out. We make conscious efforts to model and reward behaviors that remind our colleagues, clients, vendors, and partners what we stand for.

    We foster a sense of belonging by ensuring contributions are heard and respected. We want every member of the team to feel like they have a voice and they can use it. Constantly challenged and always supported, each member of our team is empowered to create innovative, meaningful outcomes for our clients., We passionately champion a culture of belonging, with transparent company practices that drive diversity, equity, and inclusion. Our commitment to inclusion is core to who we are. We welcome people with diverse backgrounds and perspective who ignite curiosity and challenge the status quo. As a provider of services across 6 continents, our team is as diverse as the clients we serve and the countries we work in.

    We seek to create an inclusive, fair, and respectful environment that celebrates the individual differences and unique perspectives each person brings; where everyone feels a sense of belonging and can be their true, authentic, and best self.

    As an equal opportunity employer, we welcome everyone to our team. We promise to maintain a safe working environment where team members can thrive. The IDEA - Amplity's Inclusion, Diversity, and Equity Alliance - makes sure of it. The IDEA helps our organization embrace diverse business practices, creates a sense of community through colleague resource groups, reminds our leaders to sponsor and embrace diversity, equity, and inclusion, and encourages cultural competence and awareness through company-wide resources for learning.

    Our commitment to diversity spans our people, our processes, and our suppliers., Amplity Health is a contract medical and commercial organization that is the True Partner of Global Healthcare Companies. We continually challenges the boundaries of medical and commercial strategies to accelerate the approval and launch of new drugs to improve the lives of patients. With experts on six continents in over 30 countries, Amplity has the expertise, global infrastructure, and data-driven insights to help clients overcome their medical and commercial challenges.

    We are proud of our inclusive culture and our EPIIC values, which are reinforced in our people, our processes, and the solutions we provide for our clients:

    Hear more about our EPIIC values from our Chief of Staff

    Opportunities with Amplity offer competitive compensation and dependent on the opportunity could include a comprehensive benefits package and 401K benefits.