Operations Administrator

We are looking for a full time Operations Administrator to support our Operations & remote engineering teams.

This role involves reviewing and validating all timesheet entries for the remote engineers, ensuring the timesheets accurately reflect the time engineers have taken to attend jobs and complete work-related tasks. Other duties include approval of engineer expenses, ordering of engineer uniform and collating engineer absences.,

• Review and validate daily time sheet entries using our Operations System (JobLogic) inline with the monthly payroll cut-off timings to ensure engineers are paid accurately.


• Compare travel time between JobLogic and our Fleet Trackers to validate entries.


• Identify missing time sheet data and engage with the Operations team to correctly assign the time.


• Liaise with engineers when discrepancies are identified to resolve and communicate changes to timesheets.


• Work alongside the finance team to ensure engineers are paid accurately for overtime worked.


• Assist with the logging of engineer activities on our Operations System (Job Logic).


• Ensure absences, holidays and sickness are recorded accurately with a keen eye for detail.


• Processing of engineers expense claims.


• Other ad-hoc administrative duties that may be required by the Operations team.
  
  Administration experience (Previous experience in time sheet management or similar administrative duty is desirable)


• Computer literate, Microsoft office


• Strong communication skills


• Collaborative approach to working


• Attention to detail and strong organisational skills


• Good time management


• Outstanding problem-solving skills


• Strong interpersonal skills to deal with different engineers and departments within the business


• Analytical skills for analysing time sheet data


• Multitasking and time management skills to manage multiple tasks at the same time
  
  We're a business built on people and it's the people that make us different from other companies. If you believe your skills and experience can bring value to this role then we'd love to hear from you.


We're a diverse group and encourage our people to be independent thinkers and collaborative doers to create a supportive culture full of passion.

We provide opportunities for growth and development across our organisation through apprenticeships, professional qualifications, management training, and on the job learning. As a business that is continually growing, we're looking to attract the best talent in the industry to grow our workforce and join our combined efforts towards our goals.

Thermatic Group is an Equal Opportunities employer and takes is responsibilities relating to Equality, Diversity, & Inclusion seriously. For further information, you can request a copy of our Equality, Diversity & Inclusion Policy.

Guaranteed Interview Commitment - We have made a commitment to improve employment opportunities for ex-military personnel. Therefore, you will be guaranteed an interview if you meet both the criteria for the commitment and the essential job role criteria.


• 33 days holiday (inc bank holidays) + a day off on your Birthday


• Auto-enrolment Pension


• Death in Service Insurance @ 4 X salary


• Extensive Healthcare & Wellbeing provisions including:

+ Private Medical Insurance (no excess)
+ Dental & Optical cash back scheme
+ Employee Assistance Programme
+ Access to virtual GP support
+ Health discounts
+ Access to annual health screening

• Enhanced Family Leave policies


• Free parking


• Company events


• Gym facilities onsite


• Referral bonus


• Employee of the Month awards


• Long Service Awards


Hours & Location of Work:

• Main location - Thermatic Head Office based in Salford. Some flexibility to work from home.


• Regular hours of work - Monday to Friday, 8am to 5pm - 40 hour working week


• Some flexibility with start and finish times