Medical Staffing Service Advisor / Administrator

General Responsibilities To support the Service Leads in the smooth running of operational activities within the Divisions. To help ensure that all rotas are effectively managed to minimise the use of locums. Work alongside Service Leads to provide a more proactive approach to recruitment and medical workforce issues whilst maintaining good governance and effective departmental cover. In collaboration with the Associate Medical Director for Education and Clinical Tutor ensure that educational requirements/release times are met, and trainees requests are responded to promptly. Specific Responsibilities Support and advise on specific projects which may arise, particularly where these relate to the posts area of focus. To support and advise on all aspects of medical staffing, in particular giving advice and working with divisional colleagues in order to meet safe levels of medical cover in line with Trust requirements. To work in conjunction with the Medical Staffing Managers and Service
Leads to create rotas that are both compliant with Terms & Conditions of service but also satisfy educational and operational needs. Flag areas of concern with regards to medical cover proactively and in a timely manner and seek to resolve these issues to minimise the requirement for locum cover. Use of Health Roster for medical staffing activity, ensuring records are maintained accurately and consistently. Provide comprehensive and proactive temporary staffing support to the divisions, encouraging the usage of internal bank over external providers wherever possible. To ensure all medical locum bookings are made in accordance with the approved framework guidelines and at the most cost efficient rates. Act as a point of contact for junior doctor queries and requests regarding swaps/annual leave/study leave etc. ensuring requests are responded to promptly. Work with the Postgraduate Medical Education Manager and the GP Lead Employer in relation to Deanery posts, rotations and educational
requirements to ensure these are factored into rota management. Support the Medical Education Managers and Service Leads in junior doctor issues, specifically in supporting risk assessments and return to work interviews. Monitors & record sickness absences for medical staff, highlighted to Service Leads where wellbeing meetings need to take place. Provide advice where appropriate on Terms and Conditions of Service for all grades of medical staff, referring to the Service Leads & Medical Staffing managers when required. Support the recruitment of medical staff, ensuring recruitment activity is done in a timely and effective manner. Take responsibility for the monthly consistency checks on Electronic Staff Record (ESR) report and notification. Work in conjunction with the Trust Payroll to ensure an efficient payroll service is provided including dealing with queries and other pay issues. To input payroll information into ESR and manage the Inter Authority Transfer process with
other Trusts. Support the Service Manager in the induction of new doctors to the Trust. Support the Medical Staffing Managers to ensure the Trust complies with IR35 rules. Provide data as requested to assist with any national returns relating to Medical Staffing. To have operational knowledge of Health Roster and where appropriate assist in the roll out of junior doctor rotas to maintain ongoing compliance. To carry out any other commensurate duties associated with this role and/or as requested by Medical Staffing managers.