Job Description

This is an exciting opportunity to join us as a Senior Company Secretarial Assistant in our expanding AXA UK Group Company Secretarial department. You'll develop your career with one of the world's leading insurance firms and be part of a tight knit and effective team, which undertakes all statutory and board support for the AXA UK Group.

You'll work in a fast-paced, high-volume environment that prioritises quality. The ability to maintain a strong attention to detail, deliver comprehensive work, and demonstrate robust decision-making skills is essential to provide effective support to the relevant boards and committees.

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least 40% of your week away from home with a minimum of 2 days a week in our London office.

What you'll be doing:

• Administration of board and committee meetings, preparing agendas and guidance on board paper content. Minuting meetings, tracking and updating actions.


• Assist the Deputy Company Secretary in the day-to-day management and informal mentoring of an Apprentice, delegating work and offering support and guidance (this is not a line management role).


• Liaise with key stakeholders for timely delivery of board/ committee papers and use of Diligent electronic board portal. Including biannual reconciliation of statutory registers.


• Review and maintain statutory records using Diligent Entities, producing and filing statutory returns at Companies House and updating the "Galaxy" corporate database, ensuring information is consistent and accurate.


• Support the delivery of statutory accounts year-end process. Including preparing emoluments declarations and disclosures, arranging approval of accounts at board meetings or by written resolutions.


• Assist the process for signing and execution of company documents, ensuring appropriate delegated authorities are followed and advising colleagues on the appropriate use of these.


• Facilitate ad-hoc corporate governance tasks and projects.


• Schedule Board/ Committee meetings, including liaising with Non-Executive Directors, Senior Executive Directors or their support staff and AXA Group., We acknowledge and appreciate the exceptional efforts of our people in protecting what matters most to our customers. In exchange we offer a series of core and supporting benefits designed to empower our people to thrive both professionally and personally., We believe in hiring people who possess the appropriate skills and values that align with our vision. Our selection process is fair and equitable, ensuring that all candidates have an equal opportunity to join us. We are dedicated to promoting diversity and inclusion, and we actively encourage applications from individuals of all backgrounds. As an Equal Opportunities Employer, we take pride in treating our employees and potential hires with respect and without discrimination based on any Protected Characteristics., AXA UK are recognised as a Disability Confident Leader. We actively encourage applications from people who face barriers in the workplace due to a disability or long-term health condition. We participate in the Disability Confident 'Offer of Interview' scheme. This means a fair and proportionate number of candidates with long-term health conditions or disabilities who meet the essential criteria of a job, will be offered an interview.


• You'll need to show you meet the essential criteria as detailed in the job advert or job description


• You don't need to share the details of your long term health condition or disability for your application to be considered under this scheme


As part of your application, you'll be asked if you would like to 'opt in'. To ensure ease of access, every job advert lists a responsible Talent Acquisition contact, who'll be able to connect you with our Accessibility Concierge if you require any support.

Screening & Conduct

As a regulated financial services company, all successful candidates will be subject to pre-employment checks. Additionally, adherence to the Prudential Regulation Authority's (PRA) Insurance Conduct Standards and the Financial Conduct Authority's (FCA) Conduct Rules will be required., This depends on the location of the role, and what works best for you and the interviewer. We'll give you all the information you need to prepare for whichever format's used for your interview.

I'm struggling to connect to my online interview, what should I do?

Don't worry, we know these things happen. Get in touch with the person who arranged your interview, or the Talent Acquisition contact. One of the team will be able to help get the interview started or re-arrange it for a different time.

How do I get feedback on my interview?

Whenever possible, we'll call and provide feedback by phone. Sometimes, we'll need to provide feedback by email.

How can I prepare for my interview?

We'll send a candidate preparation pack before the interview to help you prepare.


• Demonstrable experience in a Company Secretarial position, with a desire to undertake chartered status qualification (if not already being undertaken or completed).


• Willingness and ability to manage a junior member of the team on a day-to-day basis, with guidance from the Deputy Company Secretary.


• Financial Services experience, including an understanding of the SMCR regime (desirable).


• Excellent time management, organisation skills and attention to detail.


• Accurate and methodical, with a strong commitment to quality.


• Ability to deal with people at all levels, including Board level executives and Non-Executive Directors.


• Adaptable and flexible, with a positive attitude to change.


• Ability to work to high quality under pressure.


• Proven line and task/ process management experience.


• Can handle sensitive situations and maintain confidentiality.


As a precondition of employment for this role, you must be eligible and authorised to work in the United Kingdom.

At AXA we have a culture of trust, respect and care, where everyone belongs. We have an ambition to become one of the most inspiring companies to work for, as such we're committed to supporting employee needs, providing meaningful career development, and celebrating differences. We all have a role to play in ensuring a working environment in which everyone, regardless of who they are, can reach their true potential., At AXA we're committed to offering a fair and inclusive experience to all candidates. You're encouraged to report, in good faith, any concerns of behaviour or processes believed to be inappropriate, unethical, or illegal.

Should you wish to report any concerns, you can do this through by sending an email to speak-up@axa.com, AXA's dedicated hotline. This service is managed by an independent investigation team. Please note that this email address is not for dealing with job or application related queries.
Read more

At AXA UK, we're appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:

• Competitive annual salary up to £51,000 dependent on experience


• Annual company & performance-based bonus


• Contributory pension scheme (up to 12% employer contributions)


• Life Assurance (up to 10 x annual salary)


• 25 days annual leave plus Bank Holidays


• Opportunity to buy up to 5 extra days leave or sell up to 5 days leave


• AXA employee discounts


• Gym benefits, When will I hear back from you after my interview?


We aim to provide feedback as soon as the interview process allows. The time period will vary depending on the role.

How do I discuss the package I've been offered for a role?

You can discuss the package with your Talent Acquisition contact at offer stage.

Yay! I've got the role, what's next?

We'll carry out a number of background checks before you start. This is known as 'screening'.

Do you do any background checks?

Yes. All financial services companies, including AXA, are regulated by the Financial Conduct Authority (FCA). Being part of a regulated industry means we must check the background of all applicants before we confirm a job offer.

Pre-employment screening is not just regulatory, it also gives us the confidence that our people are the right fit to protect what matters to customers, colleagues, and our business.

• Who is screened? Everyone, from first-jobbers to senior directors! Often, the higher up the career ladder you are, the more stringent the screening becomes.


• What is screened? Identity and address; qualifications; employment history; credit check; criminal record; directorships.


If you think anything may affect these checks, please tell us.

What benefits or perks do you offer?

At AXA, we appreciate the people who work for us and regularly review our rewards package to reflect that. The advert for the role you're interested in will detail what you can expect to receive, but you can see an overview of our benefits and perks on our Why Join Us page.

Does AXA offer car allowance or a company car?

This depends on the grade, role, and eligibility of the employee. Check the benefits listed on the ad for the role you're interested in or confirm with your recruitment contact.