Finance Officer

This is a fantastic opportunity to work for a charity for older people which is focused on preventing and alleviating the loneliness that can come with later life.
Your role will be to ensure the timely and accurate processing of all accounts payable, accounts receivable, and banking tasks.

Main Responsibilities will include:
Accounts Payable

• Ensure invoices sent to the invoices@abbeyfield.com mailbox are scanned and processed within two working days of receipt in the mailbox.


• Ensure invoices at query status in work tray are resolved within three working days of receipt so they can be paid as soon as possible, or as they fall due.


• Verify and investigate discrepancies, if any, by reconciling supplier accounts and performing monthly supplier statements saving all reconciliations on the Finance server for review.


• Escalate any issues in the purchase ledger or with suppliers to the Senior Finance Officer in the weekly one to one session.


Accounts Receivable and Rent Ledger

• Record funds received in the bank accounts on the correct sales ledger customer accounts or tenant accounts within two working days of receipt. Any unallocated receipts for the rent ledger must be cleared to the unallocated (suspense) account within three working days of receipt.


• Monitor all relevant mailboxes and process all schedules received from local authorities for housing benefit (HB) within two working days of receipt. Respond to any queries received in the mailbox within two working days.


• Work with Rent Ledger Team colleagues to clear unallocated receipts on a weekly basis.


• Escalate any issues in the sales ledger or rent ledger allocations to the on a weekly basis.


• Provide ad-hoc reports for finance and other teams as required (weekly and monthly).


Banking Tasks

• Download bank statements for all bank accounts daily or weekly as per the requirement/activity on account. (Excluding Subsidiaries, Care and Regional, Allowance and Amenity, Petty Cash, Main Payments and Client Accts).


• Post all transactions reflected on above bank statements on the day of download on the QL ledger.


• Bring to management's attention any significant deposits or transactions which are unusual in nature that require allocation or specific GL coding.


• Escalate any issues with bank allocations on a weekly basis (to Senior Finance Officer).


General

• Escalate any issues in the purchase ledger or with suppliers to the Senior Finance Officer in the weekly one to one session.


• Always maintain professional conduct, confidentiality, and data protection in respect of company records.


• Conduct tasks as allocated by the Senior Finance Officer or Finance Manager.


• Comply with all internal policies as prescribed for the role.
  
  Proven work experience as a Finance Officer in a similar transactional finance role, at least 3 years' practical experience in an accounting or financial environment.


• Solid understanding of basic accounting principles.


• Proven ability to calculate, process and post accurate financial records efficiently and with a high degree of accuracy and attention to detail.


• Proficient data entry skills along with an affinity for numbers.


• Hands-on experience with spreadsheets, accounting, and housing management software, experience using MS Office suite products, in particular Excel and Word.


• A strong communicator, with good verbal and written communication skills.


• A strong customer focus, with a desire to deliver a great customer experience.


Desirable Criteria:

• Experience of using QL housing and finance software.


• Experience of working for a not-for-profit or voluntary organisation.
  
  Pulled from the full job description


• Company pension


• Employee discount


• Gym membership


• Referral programme


• Sick pay, Pay & Benefits

At Abbeyfield, we are committed to rewarding our staff for their hard work. Our many benefits include:

• £33,000 salary


• 25 days paid leave increasing to 28 days following 5 years service, plus bank/public holidays


• Comprehensive induction


• Competitive pay, benchmarked annually.


• Pay progression within role based on skills and contribution


• Learning and career development opportunities


• Medicash - Get help with your medical expenses


• BenefitHub - Great savings on hundreds on brands


• Unlimited opportunities to earn £500 via our 'refer a friend' scheme


• Life Assurance


• Occupational sick pay


• Company pension


• Discounted gym membership


• Employee assistance programme


• Cycle-to-work scheme


• Blue light Card - Discount for workers in the social care sector