Accounts Payable Specialist

Reporting to the Accounts Payable Supervisor, the Accounts Payable Specialist is responsible for:

• Full-cycle accounts payable processing including examining, verifying and reconciling a variety of transactions. This will include matching and posting a large volume of supplier invoices within our accounts payable software Semine (transitioning to MS Dynamics from October 2024).


• Ensuring the timely payment to suppliers and the resolution of internal & external invoice queries.


• Processing of incoming invoices within Semine (transitioning to MS Dynamics in October 2024) ensuring that invoices are matched with the corresponding purchase order and any differences are approved by the relevant manager.


• Ensure that invoices have been coded and posted correctly.


• Communicate effectively with vendors to address inquiries and resolve issues in a timely manner.


• Review employee expense claims, validating against expense policy & receipts.


• Handling of credit notes and incoming dunning letters.


• Supporting system users & approvers with invoice handling.


• Monitor and manage the generic accounts payable and inbox.


• Supplier registration.


• Reconciliation of supplier statements.


• Assist in the preparation of supplier payments in accordance with payment terms.


• Participation in and support of annual audit.


• Ad-hoc duties as required to support the Finance team and wider business.


• Follow finance protocols, policies and procedures and operate in full compliance to guidelines.
  
  To succeed in this busy role, it is essential that you are customer focused, well organised, have a strong attention to detail, are a good communicator and strong collaborator as you will be working closely with other departments within the Group especially Financial Planning & Analysis and Accounting, as well as external stakeholders including banks and other credit institutions.


• Independent and proactive working style, but still a dedicated team player


• Impeccable attention to detail and faultless accuracy.


• A commitment to maintaining confidentiality and integrity when handling sensitive financial information.


• Ability to organise/prioritise work in and around deadlines, workloads, and conflicting priorities.


• Bring a positive, enthusiastic, and 'can-do' attitude to work.


• Resonate with the high performance and curious HX culture.


• You live our values: We care, We explore, We empower & We inspire.


Education & experience required:

• 3+ years' experience in similar roles


• Qualified accounting technician (AAT or equivalent)


• Intermediate MS Excel skills


• 3 years of hands-on experience in a purchase ledger role preferably within an organisation with a focus on touchless processing and use of OCR technology.


• Strong knowledge of purchase ledger processes, including invoice validation, reconciliation, and payment processing.


• You'll have a good grounding in accounting procedures and be able to quickly pick-up a varied and busy workload.


• Experience with Microsoft Dynamics desirable.


• Excellent communication skills (both verbally and in written English).
  
  HX is currently in the process of separating from the wider Hurtigruten Group to deliver our strategic aims. A phased separation approach will be implemented over the course of 2024, resulting in HX operating as an independent Group with its own Technology solutions in place., For 130 years, we've been committed to continuously improving what we do for our guests and the people we work with. Formed in 1893, Hurtigruten Group is the world's leading adventure travel group. HX is our expedition cruise business, which takes our guests on big adventures, from the wilderness of the Arctic to the Galápagos Islands, in our purpose-built expedition ships. HX explores hundreds of destinations in over 40 countries across 5 continents.


In the last year, HX has been focussed on becoming a fully standalone business from Hurtigruten Group. We're hard at work, splitting our systems and digital real estate, while also developing our unique brand proposition, to become the global leader in the expedition cruise segment with the world's largest specialist expeditions fleet.